AV Solutions by Room Type: Small Huddle Space to Large Boardroom Specification Guide

Every conference room has a personality. The four-person glass-walled huddle space at the corner of the open plan floor is used for quick standups and informal calls. The twelve-person room on the executive floor hosts quarterly reviews and client presentations. The boardroom is where decisions get made and board members form impressions. The 300-seat auditorium runs town halls and training events.

Each of these rooms requires a fundamentally different AV system. Specifying them the same way is a category error that results in rooms that are either underwhelming for their purpose or overcomplicated for their users. This guide provides a complete specification reference for each room type — the hardware categories, the sizing criteria, and the specification choices that professional AV designers make for each.

Room Type 1: Huddle Space (2–4 Persons)

The Huddle Room Profile

Huddle rooms are small, numerous, and high-utilisation. A well-designed corporate floor typically has one huddle space for every 8–10 workstations. They are used for brief internal discussions, quick video calls, and small team check-ins. The technology must work instantly, every time, without any setup friction.

The worst thing you can do to a huddle room is over-specify it. A complex touch panel, a ceiling microphone system, and a PTZ camera are engineering achievements that serve no purpose in a 10 m² room and will be used incorrectly or abandoned in favour of personal devices.

Huddle Room Specification

Display:

• Size: 55-inch commercial display
• Resolution: 1080p (4K is unnecessary at this viewing distance)
• Panel type: Commercial IPS or VA panel, 350–450 nits brightness
• Recommended brands: Samsung QM55R or LG 55UH5F-B
• Mounting: Fixed wall mount at seated eye level (display centre approximately 1.2–1.4 m from floor)

Camera / Audio System:

• All-in-one video bar (camera + microphone + speaker in one unit)
• Field of view: 90–120° horizontal to cover 2–4 persons at a table
• AI auto-framing: recommended for remote participant experience
• Recommended units: Logitech Rally Bar Mini, Poly Studio P15, Jabra PanaCast 50
• Mounting: directly below display, centred

Connection:

• USB-C hub cable on table for laptop connection (HDMI + USB-A + USB-C power in one cable)
• No separate video conferencing codec required (all-in-one bar connects directly via USB to laptop or MTR compute)

Control:

• No dedicated touch panel required
• BYOD connection via laptop or room compute (MTR Basic or Zoom Rooms)
• Optional: QR code on table linking to room-specific meeting start

Estimated hardware cost: BDT 120,000–200,000 per room installed

Room Type 2: Small Meeting Room (6–10 Persons)

The Small Meeting Room Profile

Small meeting rooms are the workhorses of corporate AV. They host team meetings, client calls, training sessions for small groups, and the majority of scheduled video conferencing. They need reliable video conferencing capability, clear audio for all seated participants, and the ability to display shared content alongside the video call.

Small Meeting Room Specification

Display:

• Primary: 65–75-inch commercial display
• Optional second display: 65-inch for simultaneous content + video
• Resolution: 4K panel recommended (content sharpness benefit at this size/distance)
• Brightness: 400+ nits for rooms with moderate ambient light
• Recommended brands: Samsung QM75B, LG 75UH5F-B
• Mounting: fixed wall mount or motorised lift mount

Camera:

• Type: AI-tracking bar camera (optical zoom + electronic AI framing)
• Field of view: 90–120° horizontal for wide shot; zoom capability for speaker framing
• Recommended units: Logitech Rally Camera, Huddly IQ, Poly Eagle Eye Director
• Mounting: above or below primary display, centred

Microphone:

• Type: Ceiling microphone array or table mic array
• Coverage: full table, minimum 3 m × 2 m pickup area
• Recommended units: Shure MXA310 (table), Shure MXA710 (ceiling), Yamaha YVC-1000
• DSP processing: built-in echo cancellation and noise suppression

Speakers:

• 2× ceiling speakers positioned on either side of the table axis
• Output: 65–70 dB(A) at seated listener positions
• Recommended: Yamaha VXC4, Bosch LC-1 series, TOA F-2212
• DSP amplifier: Biamp Tesira Forte or QSC Core 110f for EQ and routing

Video Conferencing:

• Platform: Microsoft Teams Rooms (MTR) or Zoom Rooms compute unit
• Controller: 7-inch touch panel (Crestron TSW-770 or Logitech Tap)
• Calendar integration: Microsoft 365 or Google Workspace

Control:

• Touch panel controls: meeting join, display power/input, volume, camera presets
• Optional room booking panel (2-inch display outside room door)

Estimated hardware cost: BDT 350,000–600,000 per room installed

Room Type 3: Large Conference Room (12–20 Persons)

The Large Conference Room Profile

Large conference rooms host department meetings, client presentations, training sessions, and cross-functional working sessions. At this scale, the AV system must provide coverage for the full table length (typically 5–8 metres), serve participants at varying distances from the display, and maintain clear audio capture and reproduction across a larger physical space.

Large Conference Room Specification

Display:

• Option A: Single 86-inch or 98-inch commercial display (for rooms up to 8 m long)
• Option B: Dual 75-inch displays side-by-side (content + video conferencing simultaneously)
• Option C: 2×2 or 3×2 LCD video wall for rooms requiring larger display area
• Recommended brands: Samsung QM86R-B, LG 86UH5F-B, or Samsung IFH-R series

Camera:

• Primary: PTZ camera with 70°+ horizontal FOV, 10× optical zoom, AI auto-tracking
• Optional secondary: fixed wide-angle camera positioned to show whiteboard or presentation wall
• Recommended: Sony SRG-X120, Panasonic AW-HE42, Poly EagleEye IV
• Mounting: ceiling mount at display wall, aimed down the table axis

Microphone:

• Ceiling microphone array covering full table area
• For tables up to 9 m long: Sennheiser TeamConnect Ceiling 2 (single unit, 9 × 9 m coverage)
• For longer tables: 2× Shure MXA920 ceiling arrays or beamforming linear array
• Dedicated DSP unit required: Biamp Tesira, QSC Core 250i, or BSS London BLU-806

Speakers:

• 4–6 ceiling speakers in distributed configuration
• Speaker spacing: maximum 3 m between speakers for even coverage
• Coverage target: uniform 65 dB(A) SPL across all seated positions
• Optional: front fill speakers at display wall for near-field coverage

Video Conferencing:

• MTR or Zoom Rooms certified compute unit
• 10-inch touch panel controller (Crestron TSW-1070, AMX Modero-X)
• Wireless controller option for presenter flexibility

Control System:

• Crestron or AMX processor for room automation
• Automated presets: "Meeting," "Presentation," "Video Call," "Standby"
• Integration: lighting, blinds, display power, camera presets, codec, audio routing

Estimated hardware cost: BDT 800,000–1,500,000 per room installed

Room Type 4: Executive Boardroom

The Boardroom Profile

The executive boardroom is the highest-stakes AV environment in any organisation. Board members, senior executives, regulators, and key clients use this room for decisions that shape the organisation. Technical failure in a boardroom is not an inconvenience — it is an organisational credibility problem.

Boardroom AV design prioritises reliability above all other criteria. Every component is specified for commercial-grade performance, redundancy is built in where practical, and the control interface is designed so that any executive can operate the room without training.

Executive Boardroom Specification

Display Configuration:

• Option A: Single 86–110-inch large format display (suitable for tables up to 10 m long)
• Option B: Dual 75–86-inch displays — one for content, one for video conferencing
• Option C: 2×3 or 3×2 fine-pitch LED video wall for prestige installations
• Option D: Laser projector + motorised screen combination for rooms requiring 130-inch+ image
• Display panel grade: premium commercial, 16/7 or 24/7 rated
• Recommended: Samsung QM110R (110-inch single display) or Unilumin fine-pitch LED wall

Camera:

• Primary: professional PTZ camera, 70° FOV wide angle, 20× optical zoom, PoE+ powered
• Auto-framing and speaker tracking via AI processing unit
• Optional: 180° panoramic camera for simultaneous full-room wide view
• Recommended: Sony SRG-X400, Panasonic AW-UE150, Axis P3248-V

Microphone — Boardroom Standard:

• Option A: Premium ceiling array (Shure MXA920 or Sennheiser TC Ceiling 2) — invisible, no table clutter
• Option B: Per-seat delegate microphone system (Bosch DCN-NG or Sennheiser SL DW) — individual mute control per seat, premium audio clarity
• DSP: Biamp Tesira Server or QSC Core 510i for complex routing and processing

Speakers:

• Recessed ceiling speakers (flush-mount, low-profile, cosmetically neutral)
• Premium acoustic performance: Bose FreeSpace DS series, JBL Control series, Klipsch commercial
• Subwoofer: optional, for rooms that also host AV-intensive presentations or events
• Amplification: commercial amplifier with DSP, rack-mounted

Control System:

• Crestron or AMX premium processor (CP4 or similar)
• 15-inch touch panel at table head (Crestron TSW-1550 or AMX Modero-X 10)
• Wireless portable touch panel for presenter movement
• Integrated control of: displays, video wall, projector, window treatment, HVAC, lighting, codec, audio, document camera, recording system
• Room presets: "Board Meeting," "Executive Presentation," "Video Conference," "Media Playback," "Standby"

Additional Components:

• Document camera for showing physical documents in video calls
• Room recording system (optional) for board meeting minutes
• Digital whiteboard (optional) integrated with display system

Estimated hardware cost: BDT 2,000,000–6,000,000 per room installed

Room Type 5: Auditorium and Multi-Purpose Hall

The Auditorium Profile

Auditoriums and large multi-purpose halls — used for all-hands meetings, town halls, training events, conferences, and external events — require professional AV at a scale that approaches broadcast quality. The audience size (50–500+) and the room dimensions (15 m to 40 m depth) create engineering challenges that demand systematic design rather than product selection.

Auditorium Specification

Display:

• For rooms up to 25 m depth: laser projector (8,000–15,000 lumens) on 150–200-inch screen
• For rooms above 25 m depth: dual laser projectors or WUXGA/4K projectors (15,000+ lumens)
• Projection screen: motorised front-projection screen, gain 1.2–1.8 for ambient light rejection
• Recommended projectors: Sony VPL-FHZ131L, Panasonic PT-RQ32K
• Confidence monitor: 55–65-inch display facing the presenter (showing slide notes or presentation content)

Camera (for recording and hybrid broadcast):

• Front-of-house PTZ camera on tripod or wall mount (shows presenter and stage)
• Optional second PTZ camera showing audience reaction
• Optional ceiling-mounted wide-angle camera for full-room view

Microphone:

• Wireless handheld microphones: 2–4 units (Q&A and presenter use)
• Wireless lapel/clip-on microphones: 2–4 units (panelists, presenters)
• Lectern microphone: cardioid condenser on boom arm
• Audience Q&A microphone pass (wired handheld for roaming)
• Recommended: Shure ULXD series, Sennheiser EW-D series, AKG DMS800

Speakers — Distributed Audio Design:

• Main cluster: line array or point source speakers at screen wall (L/R + centre)
• Delay speakers: distributed under-balcony or mid-room speakers, time-aligned with main cluster
• Monitor speakers: floor wedge monitors for presenter foldback
• Subwoofer: flown or stack subwoofers for events requiring full-range audio
• System design: SPL target of 85 dB(A) at rear of room, less than 3 dB variation across seating area
• Recommended: JBL VTX series line array, Bosch PA systems, QSC KLA line array

Audio System:

• Digital mixing console: Yamaha CL, DiGiCo SD, or Allen & Heath SQ series
• DSP processing: QSC Q-SYS or Biamp Tesira for system management and delay alignment
• Monitor mixing: separate monitor send from main console

Lighting (AV-integrated):

• Stage lighting: LED PAR or ellipsoidal fixtures on DMX control
• House lighting: DALI or DMX control for presenter/audience lighting scenes
• All-in-one AV control integration via Crestron or AMX

AV Control:

• Dedicated AV control room with full system rack
• Wireless production tablet for show control during events
• Paging integration with building PA system

Estimated hardware cost: BDT 5,000,000–25,000,000 depending on room size and scope

Choosing the Right Specification for Your Organisation

The specifications above represent complete, professional-grade systems for each room type. Your actual specification may vary based on budget constraints, existing infrastructure, and specific use cases. The key principle is that each room should be designed for its actual use — not over-specified for prestige and not under-specified to save money at the cost of usability.

A common and costly mistake in Bangladesh corporate AV projects is specifying all rooms at the same level — either everything at the lowest specification (saving cost but underserving the boardroom and large conference rooms) or everything at the highest specification (overspending dramatically on huddle rooms and small meeting rooms).

The right approach segments rooms by type and specifies each appropriately. The capital cost is similar or lower than uniform specification, and the user experience across all room types is dramatically better.

SSAL's AV Specification and Installation Service

SSAL provides end-to-end AV system design, supply, and installation for all room types described in this guide. Our engineers visit your site, classify each space, and produce a detailed specification with product recommendations, technical drawings, and accurate cost estimates.

We install systems across Bangladesh for clients in banking, healthcare, commercial real estate, education, and government — and our post-installation commissioning process ensures every room performs to specification from day one.

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